Legal

Privacy Policy

Effective Date: October 31, 2026 · Last Updated: October 31, 2026

Brief intro paragraph: EmployAlert (employalert.com) is a job portal for India. This policy explains what we collect and why, under the Digital Personal Data Protection Act, 2023 (DPDP Act) and the Information Technology Act, 2000.

1

Information We Collect

What EmployAlert collects and when.

  • Name, email and phone number when you apply, subscribe to job alerts or contact us
  • Resume / CV, work history, skills and the answers you give on an application form
  • Anonymous usage data: pages viewed, searches, time on page and scroll depth
  • Device and browser information
2

How We Use Your Information

Why EmployAlert uses the data.

  • To pass your application to the employer or client the role is for
  • To send the job alerts you subscribed to (double opt-in; every email has an unsubscribe link)
  • To answer your messages
  • To understand how the site is used and improve it
3

Data Sharing and Disclosure

When EmployAlert shares data.

  • With the employer or client hiring for a role you applied to
  • With service providers that run our hosting, email and analytics for us
  • When the law requires it
  • Never sold to anyone
4

Cookies and Tracking

The cookies EmployAlert sets.

  • Session cookie for the admin and candidate areas
  • First-party analytics cookies _tv and _tu: anonymous identifiers for visits and returning visitors; no IP address, name or email is stored with them
  • apply_profile: an encrypted cookie that remembers what you typed in an application form, set only when you tick "Save my details on this device" and cleared when you untick it
  • vid: a random identifier that remembers the jobs you saved in this browser, for up to a year
  • cc: remembers your cookie choice, for 180 days
5

Public Job Listings, API and AI Assistants

Job listings on EmployAlert are public. They are also available through a read-only public API and to AI assistants such as ChatGPT and Claude, so a candidate can find them there. Only listing data is published this way; candidate data, applications and resumes are never part of it.

6

Resumes and Applications

Applications, profiles and resumes are kept for 24 months after the candidate's last activity, then erased; a candidate can ask for erasure sooner.

7

Data Security

How EmployAlert protects data (HTTPS, access limited to staff who need it, encrypted secrets).

8

Your Rights

The rights a user has under the Digital Personal Data Protection Act, 2023 (DPDP Act) and the Information Technology Act, 2000.

  • Access a summary of the personal data we hold about you and who it was shared with
  • Correct, complete or update it
  • Have it erased
  • Withdraw your consent at any time, as easily as you gave it
  • Nominate someone to use these rights for you if you cannot
  • Raise a grievance with our Grievance Officer, and then complain to the Data Protection Board of India
9

Children

EmployAlert is not meant for people under 18 and does not knowingly collect their data.

10

Contact Us

For privacy questions about EmployAlert, email admin@employalert.com or use the contact page.

11

Your rights under India's Digital Personal Data Protection Act

The Digital Personal Data Protection Act, 2023 and the DPDP Rules, 2025 give you these rights over the personal data EmployAlert holds about you. Use them on the Your data page (we first email you a secure link, or you use the tracking code from your application) or by writing to our Grievance Officer below. We answer within 30 days.

  • Access: a summary of the personal data we hold about you, what we do with it, and everyone we have shared it with.
  • Correction, completion and updating of data that is wrong, incomplete or out of date.
  • Erasure of your data once it is no longer needed for the purpose you gave it for, unless a law makes us keep it.
  • Withdrawing your consent at any time, as easily as you gave it. We then stop using your data for that purpose and erase it; what was done before you withdrew stays lawful.
  • Nominating another person to use these rights for you if you die or become unable to act.
  • Grievance redressal: a complaint to our Grievance Officer about how we handled your data.
  • If our answer does not resolve your grievance, a complaint to the Data Protection Board of India.
12

Who receives your data

We never sell your personal data. It goes only to the people and services below, each for the purpose stated. Some of these services store data outside India; such transfers are made as section 16 of the DPDP Act allows, and we will stop any transfer to a country the Government of India restricts.

  • Our recruitment team, who read and handle your application.
  • Our recruitment systems: our applicant tracking system and our CV database, run by the same business as EmployAlert.
  • The employer hiring for the role you apply to: the named employer, or for roles we recruit for directly, the client employer once you are shortlisted. A few employers receive applications straight into their own hiring system; the application form names it when that is the case.
  • Google Analytics (Google LLC): visit statistics, only after you allow analytics cookies (USA).
  • Google AdSense (Google LLC): advertising; personalised only after you allow advertising cookies (USA).
  • OpenStreetMap Nominatim (OpenStreetMap Foundation): turns your position into a city, only when you press "Use my current location" on the application form (United Kingdom).
13

How long we keep your data

We keep personal data only as long as the purpose you gave it for needs it, then erase it.

  • Your candidate profile, applications and resume: 24 months after your last activity (applying, opening Track My Applications or the Your data page). We email you a week before we erase them, with a link to keep your profile.
  • Job alerts: until you unsubscribe. A sign-up never confirmed is deleted after 90 days, an unsubscribed one after 180 days.
  • Contact messages: 12 months. Messages caught as spam: 30 days.
  • Records of your consents and logs of what was done with your data: at least one year, as the DPDP Rules require, then deleted.
14

Grievance Officer

Our Grievance Officer answers questions about how we process personal data, requests to use your rights, and grievances, within 30 days.

Grievance Officer
Email: admin@employalert.com

Please quote your request reference if you have one. If we do not resolve your grievance, you may complain to the Data Protection Board of India.

15

Notices and languages

Each form that collects personal data shows a short notice of what it collects, why, who receives it and how long we keep it (Job application · Job alerts · Contact form). Notices are in English; you can ask for them in any language of the Eighth Schedule to the Constitution of India: Assamese, Bengali, Bodo, Dogri, Gujarati, Hindi, Kannada, Kashmiri, Konkani, Maithili, Malayalam, Manipuri, Marathi, Nepali, Odia, Punjabi, Sanskrit, Santali, Sindhi, Tamil, Telugu, Urdu.

Policy Updates

We may update this Privacy Policy from time to time. The date at the top shows the current version.